Google Workspace Guide for Beginners

Google Workspace (formerly called G Suite) is a collection of business, productivity, collaboration, and education software developed and powered by Google.

The primary G Suite tools include Gmail, Drive, Docs, Sheets, Slides, Forms, Calendar, Google+, Sites, Hangouts, and Keep.

The Google Workspace Products

Google offers a wide variety of products for personal and business use. Most are accessible with a Google account (by tapping the menu in the top right corner), although some must be installed as Google Chrome extensions to get full functionality.

let’s review the different tools available in your Google Workspace.

Gmail

Gmail works great with desktop clients like Microsoft Outlook, Apple Mail, and Mozilla Thunderbird. Outlook users can sync emails, events, and contacts to and from Google Workspace, It’s an ad-free email solution with highly secure communication. 

features that when you get a paid version of Gmail:

• Third-party integrations
• Custom email addresses
• 30GB of storage (at least)
• 99.99% guaranteed uptime
• Unlimited group email addresses

Google Drive

Keep files private until you decide to share them. Avoid multiple versions and file merging by granting others permission to download, edit, comment, or view. You can also give shared files an expiration date.

Google Meet

Meet is fully integrated with Google Workspace. Seamlessly jump into a video call from Chat or take document collaboration to the next level by connecting over video – everything ties together so you can always connect and collaborate in context.

Easily view all your scheduled meetings for the day and join the meeting with just a tap, directly from the Gmail mobile app or the dedicated Meet app.

Google Docs, Sheets, Slides, & Forms

With these apps, you don’t need to download any software to create text documents, sheets, slides, and forms. Works offline, helps you share files externally and convert existing documents to Google Docs (Docs, Sheets, and Slides). Google Sheet has over 400 features and you can even create your own. On the other hand, Google Slides has huge templates to choose from. And you can also draw graphics and create diagrams.

Google Calendar

Spend less time planning and more time doing with shareable calendars that integrate seamlessly with Gmail, Drive, Contacts, Sites, and Meet so you always know what’s next, you can view and edit your schedule from your phone or tablet. Use our optimized mobile apps or sync with your phone’s built-in calendar.

Google Chat

From private messages to group chats, Google Chat and Spaces help teams collaborate seamlessly and efficiently, wherever they are. Securely connect with everyone who works and take teamwork to the next level with shared chats, files, and tasks.

Google Sites

with a Sites, you can create dynamic sites for your team, project, or event. You don’t need any programming or designing skills for that. And it’s not just about your team.

Keep by Google

Keep can be used to create, organize, and share memos, lists, pictures, and voice notes across multiple devices. It is available as a Chrome download and as a mobile app. With a Google Workspace plan, businesses get seamless integration with Google Docs, among other benefits.

Apps Script

Apps Script is the only low-code platform that makes it quick and easy to build business solutions that integrate, automate, and extend Google Workspace. With Apps Script, business users can create custom solutions on Google Workspace, without the need for professional development experience. The script is accessible to anyone with a Gmail account.

Cloud Search

Search answers your questions and delivers relevant suggestions to help you throughout the day.

The app helps you increase the overall productivity of your coworkers and business partners.

Jamboard

Sketch ​your ideas whiteboard-style while enjoying the access and connectivity of an interactive canvas, on a mobile device or directly from your web browser. Drop images, add notes and extract assets directly from the web while collaborating with team members from any location